SMC Event Setup & IT Request Form

This form is ONLY for events held within the SMC.  Click HERE to request Tech Ops for events NOT in the SMC.

Timeframe:  This form should be submitted at least 2-weeks in advance of the scheduled meeting/event.  Requests made within less than 5 business days before the scheduled event cannot be guaranteed and are subject to the availability of staff and facility resources at the time.  

Cancellation:  Setup is free for internal events that include MU students; however, if the sponsoring organization cancels the scheduled event they must notify the appropriate setup crew at least 24-hours in advance to cancel requested setups.  Failure to do so may result in a $25.00 setup fee. 

SMC Event Resource Request

SMC Event Resource Request

This form is for faculty and staff to request customized space setup, additional event resources, and Audio-Visual requests for spaces managed by SMC Operations and/or Campus Recreation. Please ensure you have reserved the space through Ad Astra before completing.
Student Organizations should NOT use this form and instead submit all event information through the Event Registration Process in Get Involved.
For any questions regarding this form contact the Director of SMC Operations at 717-871-7059 or email smc@millersville.edu

  • Name Name
  • Phone Phone - -
  • Your relationship to the University
    Your relationship to the University

  • Event Information

  • Event Date Event Date / /
    Pick a date.
  • Event Start Time Event Start Time :
  • Event End Time Event End Time :
  • Setup request to be completed by Setup request to be completed by :

  • Event Location

  • Have you reserved space in Ad Astra for this event?
    Have you reserved space in Ad Astra for this event?
  • SMC Reservable Rooms
    SMC Reservable Rooms
  • SMC Outdoor Event Spaces
    SMC Outdoor Event Spaces
  • SMC Tabling Spaces
    SMC Tabling Spaces
  • SMC Indoor Recreation Facilities
    SMC Indoor Recreation Facilities
  • Quad (Outdoor)
    Quad (Outdoor)
  • Pucillo
    Pucillo
  • Additional On-Campus Outdoor Recreation Facilities
    Additional On-Campus Outdoor Recreation Facilities
  • I have selected a location above
    I have selected a location above

  • Setup Information

  • Please indicate which items you are requesting for your event and HOW MANY of each item is needed. Check all that apply.This is the ONLY setup form you will need to complete for this event/activity.
    Please indicate which items you are requesting for your event and HOW MANY of each item is needed. Check all that apply.This is the ONLY setup form you will need to complete for this event/activity.

  • Audio-Visual Requests

    All audio-visual requests will be reviewed and fulfilled by the IT Department. Please note that any same-week requests are subject to availability.

  • Audio-visual equipment requested (Select all that apply.)
    Audio-visual equipment requested (Select all that apply.)
  • Microphone options
    Microphone options
  • Photobooth options
    Photobooth options
  • What time should equipment be setup by? What time should equipment be setup by? :
  • If this event is canceled or postponed, I understand it is my responsibility to contact IT directly to cancel/modify my IT request.
    If this event is canceled or postponed, I understand it is my responsibility to contact IT directly to cancel/modify my IT request.

  • Additional Information