Frequently Asked Questions
How do I get started looking for an academic internship?
All students must begin with an orientation. The online orientation is available on the ELCM website. Please follow the instructions as all the steps and necessary paperwork is provided on the ELCM website.
Why is there so much paperwork/Why do I have to keep coming to your office/Why can’t I do all of this online?
There is a lot you can do online, such as the academic internship orientation, job searching on MU Career Connection and asking questions, sending information and getting referrals by e-mail. BUT, this is both an academic and professional experience, so there is some paperwork involved. ELCM serves as a central point and clearinghouse for internship postings, policies and procedures. We are here to assist you achieve your personal and professional goals. To do that effectively, we need to engage with you, provide you guidance with internship resources and best prepare you for the internship search and interview process. Most students need advice and assistance with résumés, some need assistance with interviews, others need guidance on what type of job is appropriate, etc. We are a resource for you to secure an academic internship. ELCM facilitates the registration of the internship for academic credits with you, the department and other administrative offices.
Can I turn a current job into an internship and earn credits?
If you find an internship on your own or have a current job that you think qualifies as academically-related to your major, it can be considered for an internship. You must provide a job description from your employer, and your department's internship coordinator must approve it. Bring the approved job description to ELCM or e-mail it to email@example.com to sign up for registration of the credits. Even if you find your internship on your own, you still must complete the online orientation - it has information you need.
I did an internship last semester but didn’t register it with the university and now I would like to receive credit for it. Is this possible?
NO; students must have faculty supervision during the internships, so credits cannot be awarded after the internship is completed.
I don’t want to register for credits. Can I still use MU Career Connection?
No; positions listed on MU Career Connection are for students looking to earn academic credit for their experience. The employers in our database expect faculty supervision and University accountability. If you do not wish to earn credits, you must find a position on your own. This can be accomplished by talking with friends and family for contacts and using the internet to research places where you might want to intern. The experience WILL NOT go on your transcript.
MU Career Connection will not accept my résumé when I upload it. What is wrong?
If you created your résumé using a Mac, MU Career Connection will sometimes not accept it as a Word document. Contact ELCM for assistance in uploading your résumé at 717-872-3774.
I need only one credit to graduate. Can I do an internship for one credit?
No; the minimum credits required for an academic internship is three credits. You should meet with your department's coordinator or your advisor to discuss your options.
Can my internship be worth more than 3 credits?
Although most internships receive three credits, including most full-time, summer internships, the department coordinator will make the final decision on the number of credits a student will receive for their internship. If there is a particular component of the internship that is extraordinary, additional credits may sometimes be awarded, but it is the exception, not the rule.
I want to stay at my current internship for another semester. Can I register for more credits?
You can do an internship at the same place for more than one semester, but you do need to provide ELCM with a new job description showing that you are accepting more responsibility for the second internship (e-mail to firstname.lastname@example.org) . You will receive credit for a 400-level course for your second internship, and 500-level credit for a third and subsequent internships.
I went on MU Career Connection and found jobs I am interested in. What do I do now?
Call or e-mail ELCM to schedule an appointment with the Graduate Assistant to review these jobs. The GA will work with you to see if these positions are a good fit for you, review the company and its company culture as well as assist you with any other requirements to apply for the position, such as writing samples, application, references, etc.
I met with the Graduate Assistant and had my résumé sent out to companies, but no one has called me. What should I do?
Call or e-mail ELCM to receive a referral list of all the places your résumé was sent. This listing will have the names, emails and phone numbers of the contacts for you to call and you can follow up on your résumé.
I attended the registration session with ELCM and took the registration form to my department’s coordinator, but the credits are still not showing up on my degree audit. What should I do?
Typically, the registration form takes ten (10) days to 2 weeks for processing as it has a few academic and administrative offices approving it before it is registered with the Registrar’s Office. If your registration was over two (2) weeks ago and it is still not showing on your degree audit, don't worry, but DO call us at ELCM 717-872-3774 or email us at email@example.com Do NOT wait until the semester is over and/or grades have been assigned to find out that your internship isn't on there. The issue can be difficult to resolve after such an extended period of time.
When is the latest I can register my academic internship?
Academic internships must be registered by the end of the third week of the semester or three weeks after the end of the spring semester for summer academic internships. Summer academic internships are registered for summer 1 session and the internships runs approximately 12-14 weeks so all summer internships must be registered during this deadline. Summer internships are not like summer classes where you only participate in the summer internship for five weeks. It must be completed for at least 10 weeks and you must complete 225 hours if it is a part-time internship, 450 hours if you are working full-time during these 10-12 weeks. No internship can be registered for less time even if you are working full-time for 6 weeks and would complete 225 hours.
Do I document my five (5) contacts with my internship faculty supervisor?
Yes, we recommend keeping a record or log of how you connected with your internship faculty supervisor e.g. email, phone, face-to-face appointment, internship site visit. Note the date and time when you met or contacted them by phone. Save the emails. You do not need to provide them to us. They are for your record keeping when issues arise when you do not hear back from your internship faculty supervisor.
I have tried to contact my faculty supervisor but they do not respond. Can this affect whether or not I pass my academic internship?
Yes, it could, so if you are having trouble connecting with your faculty supervisor, contact ELCM for assistance. We are here to facilitate your academic internship and want you to have a successful experience. Again, don't wait until the end of the semester to resolve the problem. It will be too late by then. Contact us as soon as possible. 717-872-3774 or firstname.lastname@example.org
How do you know I completed hours required for the academic internship?
The employer expects you to complete the necessary hours required for the academic internship. They may require you to punch a time clock like their employees or maintain a log or time sheet of hours completed. Your internship faculty supervisor may require a log or time sheet of your hours completed, too. ELCM does not require you to turn in a time sheet to us as we rely on the honor system.
What if my professor wants something instead of an outcomes paper?
If the faculty supervisor assigns something different other than the outcomes paper, ELCM will accept that assignment in place of an outcomes paper. If the faculty supervisor doesn't assign anything different, all students are required to turn in an outcomes paper to the professor and ELCM at the end of the internship. The department determines to assign work in addition to the outcomes paper, too. For example, if you are required to keep a weekly journal in addition to the outcomes paper, you have to complete both.
Does the outcomes paper have to be 8-10 pages?
Yes, if you follow our outcomes paper guidelines in the academic internship handbook, you should be able to write an eight page paper; however, as long as you answer the questions clearly and completely, the length of your outcome paper will not be a problem. We don't count words or measure margins, and you don't have to change your font size to take up more room.
When is the outcomes paper due?
The outcomes paper is due by the last day before finals OR if your faculty supervisor requests it earlier, then you would go by their deadline. All students should also complete the student evaluation online at the web address that is emailed to you during the final third of the semester. Please e-mail one copy of the outcomes paper to ELCM (email@example.com) and one copy to your faculty supervisor.